TRAIN TRACK® Web Edition Help Manual

What's New

Here are some of the new features in version 12.

Training Records

• Assign training to one location, or all locations.
• Set training to expire in a specified number of days or months.
• You can set a grace period, and a "due by" date will be calculated as that number of days after hire or new release.
• Upload a file or document associated with each training to the server for employees to view, or link the file using a hyperlink.
• Restore deleted training records.
• New revisions may be imported with your training records.
• More fields on the training list screen, and on training completion screens.
• A unique number is required for each training.

 

Employee Records

• Job title history is stored whenever job titles change.
• View completed exam questions and answers.
• Restore deleted employees.
• More fields on the employee list screen.
• Unique ID numbers allow you to easily distinguish between employes.

 

Exams

• Exam users see their score and pass/fail after they take an exam.
• Exam users can cancel their enrollment in a class.
• Easier to enter and edit exam questions and answers.

 

Users

• Allow users to view one location, or all locations.
• User names are automatically added when employee records are added.
• Set a user to "inactive". Inactive users can't log in, and users associated with inactive employees can't log in.
• Search users by any part of the user name, first name, or last name.
• Unique user names are required.
• More fields on the user list screen.
• Faster login, with no confirmation screen.

 

 

Here are some of the new features in version 10.

Employee Records

View the list of all employee records on one page

Multiple job titles

Assign multiple job titles to each employee
Add or delete additional job titles
All required training for additional job titles is automatically required

Supervisors

Select supervisor from a list (stored by ID Number)
Existing supervisors will be automatically updated

Training Records

View the list of all training records on one page

New Fields

New field for Description
New field for Release Date
Revision added to Complete tab
Revision added to History tab
Completion Status added to Complete tab
Completion Status added to History tab

Training Types

Select training type from a list
Edit the list of training types
Existing types will be automatically updated

Revisions

Add revisions to training documents
Require re-training for the new revision
Edit or delete revision records

Modules

Add parent/child modules
Indicate the number of children required for the parent to be considered complete
When a parent is required, the child training is also required
When a parent is completed, the child training is also marked as completed
When all child training is complete, the parent is also marked as completed

Can be used to substitute one training for another

Exceptions

Add exceptions to required training
Delete exceptions to required training

Expiration Calculation

Now the expiration date is calculated each time you see it based on the number of months to expire or a new revision, whichever comes first.

Users

Search the list of users
Exam-level users are automatically taken to the exam selection screen when they open the application
Limited users may add required training for individuals under their supervision
Program does not allow you to add duplicate user name
User passwords are stored in the database with one-way encryption (they cannot be decripted).

Reports

New Reports

Completed for selected employee
Due for selected department
Due for selected training
Status of required training for selected employee
Status of required training for selected department
Status of required employees for selected training
Status of required training in PDF format
Status of required training in Excel format

New Reports for Limited Users

Completed training for subordinates
Due for subordinates
Class roster listing only subordinates

New Reports for Exam Users

Status of required training (for user only)
Completed training (for user only)
Training Due (for user only)
Class roster (for user only)

Updated Reports

Added Revision, Completion Status, Signed By and Date Signed to all completion reports
Added the ability to sort by any column to all completion reports and all status reports
Added Supervisor to employee list report
Added Revision to training list report

Import from Excel

When importing employee records from Excel, existing records will be updated with new information.
When importing employee records, new job titles, departments, shifts, locations, and employee types will be imported.
When imorting training records from Excel, existing records will be updated with new information.
When importing training records, new training types will be imported.
When importing training completion records, new emloyees and training records will be imported.

Class Locations

Select class location from a list
Edit the list of class locations
Record a capacity for each location
Existing class locations will be automatically updated

Update your Registraion Code from within the application